Your Safety is Our Top Priority

Your health and safety are ASM’s utmost priority. As we plan to return to an in-person meeting, we are actively evaluating conditions and have developed meeting policies to ensure a safe environment for all participants traveling to West Palm Beach, Fla.  

Because of the COVID-19 pandemic, local conditions and safety guidelines are constantly evolving. We are closely monitoring the current state, federal and local COVID-19 guidelines for in-person gatherings and travel restrictions since a lot can change between now and May 2022.

2022 ASM Clinical Virology Symposium will also include a virtual component providing access to the scientific program and accommodating those who are unable or do not wish to attend in-person. Get details on the digital experience

ASM Clinical Virology Symposium Health & Safety Policies

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Vaccination required for all participants. 

All participants (including exhibitors, guests, and staff) must upload proof of full COVID-19 vaccination, to be issued credentials to attend the 2022 ASM Clinical Virology Symposium. Participants must be fully vaccinated with a vaccine approved by the Food and Drug Administration (FDA) or World Health Organization (WHO). Following current Center for Disease Control and Prevention (CDC) guidelines, a person is considered fully vaccinated based on the following: 

  • 2 weeks have passed since their second dose in a 2-dose series, such as the Pfizer and Moderna vaccines, or 
  • 2 weeks have passed since receiving a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine 

Additionally, COVID-19 vaccines authorized for emergency use by the World Health Organization (i.e., AstraZeneca/Oxford, Covishield, Sinopharm, and Sinovac), on or before May 9, 2022 are approved for attendance to ASM CVS 2022. Please refer to the list of approved vaccines with WHO EUL/PQ evaluation status.  

ASM strongly encourages all attendees take a COVID-19 test prior to departing to West Palm Beach, Florida and following all guidelines set forth by the CDC for travel. 

Registration and Entry Protocols 

  • Participants must register for the 2022 ASM Clinical Virology Symposium by April 30, 2022. On-site registration is not available at the meeting venue.
  • Participants must upload proof of full COVID-19 vaccination by April 30, 2022, to complete registration for the ASM Clinical Virology Symposium. 
  • A third-party collection site will be used for registrants to upload vaccination documentation. Information on the process to upload vaccine documents will be available in late-March 2022. 
  • Attendees are required to upload verification documentation from the third-party collection site prior to the meeting to receive a confirmation to gain entry to the meeting venue.   
  • Individuals must pick up their own badge at the 2022 ASM Clinical Virology Symposium registration desk. A valid government issued ID, passport or driver’s license, with a photo, is required to receive a badge.  

Requirements for entry to the 2022 ASM Clinical Virology Symposium are subject to change at any time based on governmental, venue, or other mandates applicable to the meeting.

 

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Masks required for all ASM Clinical Virology Symposium activities and events.

ASM will require masks at the 2022 ASM Clinical Virology Symposium regardless of local ordinances. All attendees, exhibitors, guests, staff and service partners will be required to wear masks in the convention center and at all ASM Clinical Virology Symposium affiliated events held at local hotels or other off-site locations. Masks must completely cover your mouth and nose and fit snugly without gaps. Disposable masks will be available onsite. 

 

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Health attestation prior to attending. 

Prior to entering ASM Clinical Virology Symposium meeting venues, participants must attest they have not:  
  • Been diagnosed with or tested positive for COVID-19 within the past 14 days. 
  • Been directed to self-isolate by a public health authority or healthcare provider due to potential exposure to COVID-19 within the past 14 days. 
  • Had any symptoms associated with COVID-19 infection, nor had any symptoms in the past 14 days, including: fever of over 100.0; cough (not attributed to a pre-existing condition); shortness of breath or difficulty breathing; fatigue; muscle or body aches; loss of taste or smell; sore throat; congestion or runny nose; nausea or vomiting; and/or diarrhea.
  • Had close contact (within six feet) with anyone under known quarantine or diagnosed with COVID-19 or showing systems of COVID-19 in the past 14 days. 

Meeting Venue Safety Initiatives

Clinical Virology Symposium Meeting Venue Safety Initiatives 

The Palm Beach County Convention Center (PBCCC) has earned the Global Biorisk Advisory Council (GBAC) STAR facility accreditation, the gold standard of prepared facilities. GBAC STAR facilities are able to implement appropriate work practices, procedures and systems to prepare, respond, and recover from outbreaks and pandemics. Their COVID-19 initiatives include: 

  • Hand Sanitizing and Washing Stations: Free-standing sanitizing stations remain in close proximity to all entry and exit points of the facility, food service areas, and employee entrances based on product availability.
  • PBCCC Staff Wellness Screening: All team members will undergo a non-invasive wellness check prior to being granted entry into the building that will include temperature checks and screening questions.
  • Enhanced Sanitation Practices: PBCCC visitors will see enhanced cleaning presence throughout the building. Team members disinfect high-touch areas on a routine basis.
Learn more about the PBCCC's COVID-19 Protocols.

COVID-19 Clean Hotel Protocols

Our selected hotels in West Palm Beach have instituted enhanced safety and cleanliness standards. Learn more about the programs these popular hotel chains have introduced to ensure guests enjoy a cleaner stay:

Health and Safety FAQs

What should I expect in session rooms?
  • Layout of rooms will be adjusted to allow for social distancing rules as directed by local guidelines. 
  • Increased sanitizing of session rooms throughout the day by the convention center.  
  • Selected symposia will be live streamed to allow for remote viewing.   
What should I expect at networking events?
  • ASM is actively working with our venue partners to make necessary changes to our networking events to reduce risks to participants. Adjustments may include designated areas for eating and drinking, individually packaged food items and other precautions for contact-free catering service.    
What should I expect in the Exhibit & Poster Hall?
  • Security personnel to enforce mask mandate and social distancing in exhibit and poster hall.    
  • One-way aisles with directional floor sticker.    
  • Poster boards alternated with blank boards to provide social distancing.   
  • Inline booths will have 8’ divider drape.  
  • Capacity limits within exhibit booths.  
  • Increased sanitizing throughout the day with hand sanitation stations provided through the convention center and hall).